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Job - Curatorial Assistant, Modern and Contemporary Art, High Museum of Art

Posted by April Steele • Monday, April 18. 2011 • Category: Jobs & Opportunities
High Museum of Art, Atlanta
Curatorial Assistant, Modern and Contemporary Art (Regular/Part-time)

To provide support to the Curator of Modern and Contemporary Art.

· This is a part-time position, approximately 20 hours/week.
· General hours of operation are Monday-Friday, 9am-5pm with occasional evenings.


1. Administrative:
· Assist curator with any projects he/she is working on to include the following: type and often draft correspondence and memos; maintain files on exhibitions, artists, correspondence, donors, budgets, etc.; open and organize each day's mail; answer the phones; schedule meetings.
· Process bills and keep track of budgets and expenses for department and exhibitions.
· Manage interns.
· Make arrangements for curator's travel and prepare travel expense voucher after trip.
· Track outside exhibition proposals and portfolio reviews.
· Assist with Friends programming and meetings.
· Attend meetings in curator’s absence.
· Work with Public Programs, Membership, and other departments on departmental presence ant public and special events.

2. Exhibitions:
· Type and update fact sheets; prepare and update checklists and prep lists on TMS; produce copy for all graphics for graphics technician; proof copy; maintain log of exhibition proposals received and correspondence with organizing institutions; circulate proposals for our own exhibitions; gather mailing lists for some openings.
· Assist registrars department with installation, conditioning and gallery checks, as needed.

3. Collection:
· Keep collections records up-to-date using The Museum System (TMS) software.
· Notify registrars when label information has been updated; work with registrars to coordinate details of acquisitions and of collections management.
· Gather information on all proposed acquisitions each quarter and end-of-year, including digital image to be imported into TMS.

4. Writing:
· Assist curator in preparation of wall texts, object labels, HighLife texts, and justifications for new acquisitions, as needed.
· Proofread all copy for printed materials, including press releases, exhibition signage and labels, invitations, and letters.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Bachelor’s degree.
· Experience in art museum or gallery including exhibition preparation and handling works of art preferred.
· Knowledge of art history helpful, particularly Modern and Contemporary Art.
· Experience using basic art history reference books preferred.

Additional Skills and Abilities:
· Highly proficient with MS Word, Windows, Excel, PowerPoint, Outlook (email/scheduling), and similar databases and digital imaging technology. Training on TMS will be provided.
· Excellent written and oral communication skills.
· Must be well-organized and detail oriented.

Language Skills:
· Reading knowledge of foreign language(s) desirable.
· Ability to write correspondence as well as exhibition related copy.
· Ability to communicate effectively with museum staff, museum volunteers and museum members.

Mathematical Skills:
· Experience in bookkeeping preferred.
· Ability to maintain departmental files, keep budget, and process invoices.

Reasoning Ability:
· Ability to solve practical problems and prioritize needs in a variety of situations where standardization is limited and immediate decisions are necessary.

The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Some standing, walking, bending, frequent use of hands, stooping and light lifting (at least 10 pounds) is needed.
The noise level in the work environment is usually moderate.,6
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